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How to work with Table styling when using CtrlPrint Integrate

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Introduction

In this guide, we will explore the crucial steps and styling requirements necessary for handling tables within Adobe InDesign when using CtrlPrint Integrate. Properly styled tables are essential to ensure that your data retains its formatting when refreshed from a updated data source, ensuring that the styling integrity is maintained in your corporate reporting project.

Rely on Table and Cell Styles

The fundamental rule for styling tables in InDesign when using CtrlPrint Integrate is to rely on Table and Cell styles. This ensures that the styling of your tables remains intact when data is updated from a new version of the data source.

  • To apply Table styles, go to the "Window" menu, then select "Styles" and choose "Table Styles."
  • To apply Cell styles, follow the same process but select "Cell Styles."

Harness the Power of Cell Styles

Cell styles are powerful tools to create specific styles for individual cells and rows within your table. To achieve this, connect paragraph styles to cell styles:

  1. Define your Cell Styles by selecting the cell and applying a Cell Style from the Cell Styles panel.
  2. To style individual text within cells, connect paragraph styles to the cell styles. This ensures that the styling is retained during data refresh.

Essential Cell Styles to Set Up

Depending on your table content, you may need to establish specific cell styles for different purposes. Collaboration with the data source creator is key for success. Consider creating cell styles for:

  • Heading styles (left and right-aligned text).
  • Summation rows.
  • “Tall” rows to create extra space in the tables.
  • Indentation styles, if needed.

Updates in the Source File

Keep in mind that if the table structure changes between updates in the source Excel file, only table styles will be retained. You may need to reapply cell styles as necessary to maintain the desired visual formatting.

Create Keyboard Shortcuts

To streamline your workflow, it's recommended to set up keyboard shortcuts for your cell styles. This allows you to quickly apply the necessary styles as needed, enhancing efficiency.

Navigating Tables in InDesign

Navigating through tables in InDesign can be made easier by using the following method:

  • Press the "Esc" key when inside a cell to enter cell-level selection mode.
  • Use the arrow keys to quickly move through cells and apply styles efficiently.

By following these steps and understanding the importance of Table and Cell styles in InDesign, you'll be well-prepared to handle tables effectively when using CtrlPrint Integrate.

Conclusion

Properly styling tables in Adobe InDesign is a critical aspect of successful use of CtrlPrint Integrate. By relying on Table and Cell styles, connecting paragraph styles to cells, and creating workflow enhancements such as keyboard shortcuts, you'll streamline your workflow and ensure that your tables maintain their formatting when refreshed from a new version of a data source.